Data Entry & Records Management Jobs

Data entry jobs are popular with parents returning to the workforce because they involve data entry and record keeping primarily. For some employees this means that they “don’t need to deal with people” and in some jobs that is the case but most data entry jobs still involve speaking with other people but often they are “Internal stake holders” and the conversations relate to the data.

Job Ad Description 1: Data Entry & Records Management Job Description

Your responsibilities include, but are not limited to:

  • Data entry
  • Liaising with internal stakeholders
  • Generating and reviewing manufacturing and packaging records (industry specific)
  • Identifying complex errors and problem solving
  • Documenting batch errors and providing error tracking to management
  • Maintenance and storage of all batch records
  • Tracking and providing assistance to the manager in developing new systems

Applicant Attributes

  • Prior experiencing working in a similar role
  • High attention to detail
  • High level of verbal and written communication skills
  • Exceptional interpersonal skills
  • Advanced Microsoft Word and Excel skills
  • High level of confidentiality

Job Ad Description 2: Advanced Data Entry & Records Management

This is an example of advanced data entry jobs in an industry that is regulated and contains confidential information for and about members (unit holders)

Purpose of the role:

The Managed Funds Administrator is responsible for setting up and maintaining unit-holder, adviser and dealership records for Fund Managers, in accordance with statutory and service agreement standards.

The responsibilities of the role include:

  • Validating unit-holder transactions, i.e. applicants, redemptions, switches, off-market transfers and deceased estate transmissions
  • Shareholder/Unit-holder, Adviser and Fund Manager enquiries (Customer Service)
  • Data entry of new and updated unit-holder information
  • Assisting in the preparation and distribution of various management and client reporting
  • Collect, record and report statistical information for Fund Managers
  • Prepare correspondence (Writing Skills)
  • Answer telephone enquiries and Contact Centre enquiry logs (Customer Service)
  • Attend to unit-holder enquiries in person (Customer Service)
  • Photocopy, scan, file and fax unit-holder information
  • Maintain records of all work performed for each client project
  • Complete various reconciliation functions; and
  • Assist others to complete tasks

Applicant Attributes

  • Intermediate skills in Word, Excel and Internet Explorer
  • Good verbal and written communication skills
  • Ability to organise and perform own work without direct supervision
  • Ability to provide support & direction to others (Team Leadership)
  • Team player
  • Efficient
  • Enthusiastic
  • Client service approach
  • Flexibility
  • Initiative
  • Eye for detail/accurate
  • Friendly and positive disposition

Data Entry & Record Management Job Software

Here are some other software programs to be aware of for these jobs.

Job Searches

There are many job boards available to Aussies who are searching for data entry jobs but the market leader is still Seek and here are some of the categories you can use to find data entry jobs.

Data Entry & Word Processing

Records Management & Document Control

Contracts Administration