FNSTPB402 – Establish and maintain payroll systems

Elements describe the essential outcomes.Performance criteria describe the performance needed to demonstrate achievement of the element.
1. Establish payroll requirements1.1 Assess scope of payroll services that a business activity statement (BAS) agent can provide, and identify need for independent expert advice1.2 Apply knowledge of legislation in relation to National Employment Standards, and legislative requirements in regard to payroll payments1.3 Research and identify relevant state and modern awards, and employment agreements, regarding details to be set up in payroll system for individual employees
2. Record payroll data2.1 Configure payroll system with complete data provided by employee and employer2.2 Review payroll data and clarify discrepancies with designated persons2.3 Enter employee pay period details in payroll system in line with source data
3. Prepare and process payroll3.1 Conduct payroll preparation within designated timeframes and according to organisational policy and procedures3.2 Use employee source data to calculate, record and reconcile payroll according to legislative requirements3.3 Reconcile total payments for pay period, and review and correct irregularities or refer them to designated persons for resolution3.4 Obtain authorisation of payroll and make arrangements for individuals’ payments in line with organisational requirements3.5 Distribute individual pay advice according to organisational and legislative requirements3.6 Identify legislative and organisational requirements relevant to employment termination processes and payment, and seek advice to interpret requirements as required3.7 Produce, review and store payroll records according to organisational policy and security procedures
4. Handle payroll enquiries4.1 Respond to payroll enquiries according to organisational and legislative requirements4.2 Provide information according to organisational and legislative requirements4.3 Refer enquiries outside area of responsibility or knowledge to designated persons for resolution4.4 Provide additional information or complete follow-up action within designated timeframes and according to organisational policy and procedures
5. Maintain payroll5.1 Maintain information and record keeping relating to payroll function according to current legislative and regulatory requirements5.2 Prepare and reconcile month-end and year-end payroll records to ensure compliance with legislative and management deadlines5.3 Update records and systems in line with salary reviews and other changes in employment status5.4 Establish back-up and disaster recovery systems5.5 Generate and distribute payroll reports in line with organisational policy5.6 Extract and apply BAS and instalment activity statement (IAS) data according to legislative and regulatory requirements

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